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League Constitution

Season 2008 / 2009

1• The name of the league shall be The St Ives & District Pool League thereafter known as the League.

2• The league will consist of up to sixteen (16) teams playing in one (1) division. Teams will play each other twice in a season, once at home and once away.

Annual General Meeting

3• The league, within each calendar year, will hold an Annual General Meeting (A.G.M). At this A.G.M elections for committee officials will be held and the outgoing committee members will report on the previous season.

4• The league will elect a League Committee to undertake all league business. The committee can only be elected at the Annual General Meeting.

5• The committee will consist of a Chairperson, Secretary/Treasurer and up to nine (9) other members selected from the league teams.

6• The committee will hold meetings whenever required at which each committee member will be entitled to one (1) vote. In the event of a tied vote the chairperson will receive the casting vote. Five (5) committee members will constitute a quorum for the purposes of a vote.

7• Subject to this constitution (as amended at an Annual General Meeting), the committee shall have full voting powers that, in their opinion, are deemed necessary or beneficial to the league .

8• The following people will be entitled to one (1) vote each at an A.G.M.: -

All elected members of the committee.

All team representatives present. Providing the team was affiliated to the league for the previous season

9• If the circumstance arises of there not being enough League places available for all teams seeking election to the League , the playoff rule will come into play. If there are enough places available for teams wishing to join the League then the Playoff rule will be ignored

10• At the conclusion of the League season the teams finishing 15 th & 16 th will automatically be placed in a playoff. They will then playoff against any new teams seeking election to the League with the two winning teams in the playoff filling the available places in the League. Any team wishing to move venues will forfeit their place in the League and have to also play off along with any other teams seeking to join the league.

11• The playoffs will be drawn on the night of the AGM and will be played within one (1) week of the AGM to allow for fixture lists and relevant paperwork to be distributed to the other League members. The team drawn first will play at home and the matches will be played over the League Match format. The format being eight (8) singles and four (4) doubles, in the event of a tie the Team captains will play a deciding frame.

12• When teams are seeking election to the League new venues will be accepted before ‘B' teams of any existing League members.

League Organisation

13• Each team will consist of Eight (8) players either male or female to represent the venue that the team plays out of. There will be no restriction to the maximum amount of players per team.

14• A minimum of Six (6) players constitutes a team for the purposes of playing a League Match. If any team is unable to field a team of Six (6) players they will forfeit the game and the opposing team will receive their average league win plus an additional two (2) points

15• League matches will be played on a Thursday evening commencing at 20:30 prompt. Both sides must be present at the venue 10 minutes before the start of the match with at least their first two (2) singles players available and ready to play. If either team is unable to attend 10 minutes in advance they must notify the opposing team in good time giving a valid reason and estimated time that they will arrive.

16• If either team is unable to attend a League match they must notify the opposing team and League Secretary in good time , preferably a minimum of 24 hours in advance

17• Any team failing to fulfil two fixtures in a row will forfeit their place in the League, unless the League committee decide that there are exceptional circumstances behind the failure. The committee will decide this after hearing all the information available.

18• Each league match will consist of Twelve (12) games: - Eight (8) singles games and Four (4) doubles games. All games will consist of One (1) frame.

19• The home team will supply the referee for each game. The referee must have a good knowledge of the rules adopted by the league: - THE REFEREES DECISION IS FINAL!

20• Before the first frame the appointed Referee will perform a coin toss and offer the call to the visiting player. The winner of this coin toss will be given the option of the break off shot. After this the break off shot will then alternate between the two (2) teams

21• It is the responsibility of the Captain of each team to correctly and legibly fill in their own score sheet with both the players fore and surnames. Failure to do this may cause problems in the recording of individual and team records (wins, 8 Balls, etc). Score sheets must be completed with all players' names by both teams before the League match begins, both team captains must agree any changes made during the match.

22• The League Match and all games within it are to be played in a SPORTING and GENTLEMANLY manner staying within the confines of the rules adopted by the league.

23• If a player or doubles team feel that their opponents are taking an excessive amount of time to play a shot then they may ask the referee to consider encouraging the opponent to play their shot. This will be done by the referee and referee only by calling “30 seconds remaining”, this is entirely up to the referee's discrection and a common sense attitude must be taken

24• Score Sheets must be completed fully and signed by both captains on the evening of the League Match. Both captains must sign any 8 Ball clearances and the players name must be circled to indicate an 8 Ball has been achieved. An 8 Ball clearance can only be achieved on each player's first visit to the table.

25• It is the responsibility of the away captain to fill in the Sporting points, this can be done in front of the other captain or if preferred in private before the sheet is handed in. Sporting points will be added up each week and at the end of the season the team scoring the highest Sporting Points will receive the Most Sporting Team trophy. Five (5) Sporting points is the highest and One (1) is the lowest and it is up to each team to vote accordingly, if the Sporting points are not filled in then Zero (0) points will be awarded to the home team. Sporting Points should be awarded for Sportsmanship and good conduct, sporting points will not be disclosed at anytime and only the winning team in the competition will be recognised with a trophy.

26• It is the responsibility of each team captain to ensure that his or her completed score sheet reaches the League secretary by 18:00 of the Saturday following the league match. Be it delivered by hand, Faxed or delivered to a designated drop off point. Failure to do this will result in the team being awarded Zero (0) points. A telephone line is available to phone in your results but scorecards are still required by the Saturday deadline to ensure all league statistics are confirmed and updated.

27• At the end of each league season there will be a Finals Day/Evening at which the final stages of any league K.O. competitions will be played and trophies for the league season and K.O. competitions will be awarded.

General Rules

28• The committee reserves the right to refuse membership to any venue, team or player if they feel that this membership will be detrimental to the league.

29• All teams will pay a league affiliation fee at the beginning of each season of £35. This money will be used for the running of the league and the supply of awards for any end of season competitions.

30• Any team that drops out of the league or is expelled by committee vote will have all its results removed from the records.

31• Any complaints, disputes or queries arising from any League Match or league business, must be presented to the committee in writing by either a letter or on the back of their score sheet. The committee will then discuss and supply a decision at the next scheduled committee meeting.

Cheating or Unsporting Conduct

1 st Offence - Captains to be called to speak to the Committee resulting in a possible Team Warning.

2 nd Offence – Captains to be called to speak to the Committee resulting in a possible Team Points Deduction

Fighting or Intimidating Behaviour

1 st Offence – Captains to be called to speak to the Committee resulting in a possible Team Points Deduction

2 nd Offence – Captains to be called to speak to the Committee resulting in an Automatic Points Deduction and/or Player/Team Ban from the League.

32• All league members will endeavour at all times to abide by the rules of the League.